These documents are to determine the pricing and guide lines for all vendors for Fil Fest 2023, a 2-day event, required by the Mount Trashmore. There are options for you to consider for your review. Please download fill out, scan and email. All business vendors must have a valid Business License no exceptions.

REQUIREMENTS FOR ALL VENDORS

A vendor form is required for each individual, business or organization (including non-profits) that is selling merchandise or product awareness.

   Download:

W9 Forms (pdf)

ADDITIONAL REQUIREMENTS FOR FOOD VENDORS

These forms are required for each Food Vendor-restaurant or Food Truck, that is providing or selling food or beverages at this event. Food vending held on the City of Virginia Beach public property must be inspected by the health department and must show proof of insurance and a valid business license.

   Download:

Food Vendor Requirements for city of Virginia Beach (pdf)
2-Day Vendor Package (pdf)

ADDITIONAL REQUIREMENTS FOR NON-FOOD VENDORS

These forms are required for each Non-Food vendors.Must show proof of insurance and a valid business license.

   Download:

Non-Food Vendor Requirements (pdf)
2-Day Vendor Package (pdf)

Load-In Times

Please show up on time as there are other vendors scheduled around your set up. Coordinators will be available for assistance and will have parking arrangements assigned.

On Saturday 09/30/2023, vendors will be allowed to drive onto the park property. The allowed time is 630am - 8am. After 8am, no cars will be allowed into the park area. If you arrive after the gates are locked, you will have to cart or carry your items to your tent area.  

Note: Health and Fire inspections will begin as early as 8am on Saturday.

Load-Out Times

On Sunday 10/01/2023, you will be allowed to drive onto the park property. The allowed time will be approximately 6pm. Time can changed if the park ranger allows it.